Reporting to the World Class Programme Head of Operations & Logistics, the World Class Programme Operations & Logistics Co-Ordinator will:
Work alongside World Class Programme staff in providing administrative support for the overall operation of the UK Sport and National Lottery-funded Equestrian World Class Programme.
Work alongside World Class Programme staff and consultants to assist with planning and execution of squad training sessions and international competition attendance, including all associated administration.
Work alongside World Class Programme staff and consultants to provide operational support for the logistical planning and delivery of the British Equestrian Team for Games and Championships, and other major events in accordance with agreed budgets.
Work with the Anti-Doping Programme Manager to ensure that World Class Programme staff and consultants, athletes and grooms have completed relevant anti-doping education and training, both human and equine.
Support the Head of Operations & Logistics in maintaining excellent relationships with British Equestrian partners, sponsors and suppliers.
Act as the lead on all team kit matters.
Provide administrative support to World Class Programme working groups and functional area groups.
Provide administrative support the Head of Performance Support as and when required.
What you’ll do:
International competition, Games and championships:
Support and assist the Head of Operations & Logistics to ensure compliance requirements are met in relation to accreditation for the equestrian team and with arrangements for the allocation of such accreditation.
Support the Head of Operations & Logistics in the processes required to ensure appropriate travel and accommodation requirements for equestrian athletes, support staff, owners and grooms are planned and delivered to the highest service delivery standards.
Provide support and assistance in the successful delivery of the equine shipment logistical plan, including pre-travel and arrival requirements, liaison with shipping agents and with official feed supplier for export, arrivals and departures on venue, stabling plans and stable setup, container loading and dispatch.
Organise the in-house logistics relating to equestrian preparation events for Games and Championships.
Provide ‘on event’ support if needed at major events and Games.
World Class Programme:
In conjunction with the Head of Operations & Logistics, work with the kit supplier on kit design, range, supply and distribution, including stock management, and picking, packing and despatch which will include lifting and moving boxes.
Support the Head of Operations & Logistics on the kit-ordering process and be responsible for the appropriate allocation of team kit across Olympic and non-Olympic disciplines. Update and distribute kit policy documents. Maintain distribution and stock records. Carry out stock checks.
Support planning and booking of travel, accommodation, venues and catering for World Class Programme squad sessions, conferences and team training days within agreed budgets.
Carry out dynamic risk assessments and complete all relevant paperwork at training and conference venues as required.
Provide support as required to administrate athlete management with UK Sport.
Support the maintenance of the World Class contacts, liaising with the Head of Operations & Logistics as appropriate to ensure the system is used consistently and correctly.
Lead on all communication channels between the WCP and the support staff and athletes, for example WhatsApp groups and Microsoft Teams.
Minute/note-taking at World Class Programme meetings.
Anti-doping:
Support the Anti-Doping Programme Manager in implementing the ongoing education of World Class Programme athletes and support staff.
Support the Anti-Doping Programme Manager to ensure that team athletes, support staff and athlete home teams have completed relevant education programmes ahead of Games and Championships.
Undertake UKAD Advisor training.
This is not an exhaustive list, but a guide.
Academic requirements:
A degree or similar-level qualification, or equivalent practical experience.
Experience and skills:
Good knowledge of the elite equestrian sport horse environment would be of benefit.
Good knowledge of elite sport and UK High Performance systems, including World Class Programmes and, ideally, Olympic/Paralympic Games.
Understanding of the roles and responsibilities of key organisations such as UK Sport, British Olympic Association, British Paralympic Association, BEF and BEF member bodies.
Knowledge of the requirements of moving horses both in the UK and abroad.
An excellent understanding of office management systems and Microsoft suite.
An excellent ability with Microsoft Excel and the handling of data.
Strong time management and organisational skills
An ability to multitask and prioritise a busy workload
Closing Date: Friday 14th March 2025 (17:00)