When attending an equestrian event, it’s easy to only focus on the horses and the riders, and enjoy the stalls and food trucks. But behind every successful horse show, dressage competition, or weekend horse racing is a dedicated Equestrian Event Coordinator working tirelessly to ensure everything runs smoothly.
An Equestrian Event Coordinator is responsible for planning, organising, and managing horse-related events. From securing venues and coordinating schedules to handling sponsorships and organising the marketing, their role is multifaceted and dynamic. Whether it’s a local horse show, a prestigious international show jumping event, or a charity fundraiser, these coordinators ensure that everything comes together flawlessly.
No two days are the same for an equestrian event coordinator, especially in the lead-up to an event. However, here’s what a typical day might look like:
The day often starts early with checking emails and messages from event sponsors and venue managers. Any last-minute changes need to be addressed promptly.
Reviewing and updating the event schedule to ensure everything is on track.
Holding conference calls or meetings with vendors, staff, and officials to discuss logistics, safety measures, and responsibilities.
Overseeing event setup, ensuring arenas, stables, and hospitality areas are properly arranged.
Checking in with riders, trainers, and grooms to ensure horses are settled and comfortable.
Solving unexpected issues – whether it's a weather-related challenge, a last-minute withdrawal, or a vendor delay, adaptability is key.
Ensuring announcers and judges have all necessary information.
Overseeing social media updates and event promotions to keep audiences engaged.
Coordinating prize-giving ceremonies and ensuring smooth transitions between event segments.
After the event, the focus shifts to dismantling setups and ensuring horses and competitors leave safely.
Conducting a post-event review, noting what went well and what can be improved for next time.
Finally, a well-earned rest after a long but rewarding day!
Equestrian event coordinators are essential for various organisations, including:
Interested in pursuing this career? Here’s how you can get started:
Volunteer at local equestrian events to understand how they are run. Work at stables, riding schools, or competition venues to build industry knowledge.
Take courses in event planning or event management
Gain experience in budgeting, marketing, and logistics.
Join equestrian associations like British Eventing or British Showjumping. Attend horse shows and industry conferences to make connections.
Check equestrian job boards like TallyHO Talent for openings. Consider freelancing or working for event management companies specialising in equestrian events.
Being an equestrian event coordinator is a fast-paced, rewarding career that combines a passion for horses with organisational expertise. If you love planning, thrive under pressure, and want to be at the heart of exciting equestrian events, this could be the perfect career path for you!
Add your CV and let TallyHo Talent match you with an employer.